Trillitask help

How Trillitask works

Trillitask reads the email you connect, turns what needs you into short cards on Today, and answers to plain English in the ask bar.

Set up Trillitask in five minutes

A short checklist: time zone, email, notifications, your phone and the app.

Find your way around

The sidebar, the header, the profile menu, dark mode and the Apps section.

Using Today

What each section of Today means: Needs you, Today, Coming up and Older, plus the briefing and schedule on the side.

Done, Later and the ⋯ menu

Every card has the same few actions: finish it, push it to another day or a list, reply, mute similar items, or delete it.

Older items and Clear all

Stale items move to Older on their own. Clear them all in one click without deleting anything.

Your daily briefing, recap and week in review

A short, plain-English rundown of your day on Today, an evening recap, a weekly review, and the option to hear it read aloud or get it by email.

The ask bar: ask, add or find

One box at the bottom of every page. Type to search, press Enter to ask the assistant, or tap the mic and talk.

Chat with Trillitask

The full-size conversation: past chats on the left, photos, voice and spoken replies.

Things you can ask Trillitask

Tasks, reminders, calendar, email drafts, lists, memories, catch-ups, plans with friends and more, all in plain English.

Talk instead of typing

Use the mic in the ask bar, in Chat and when replying to email, and have replies read aloud.

Text Trillitask from your phone

Verify your number once, then text the assistant like a friend: add tasks, set reminders, ask what’s next, even send a photo.

Connect an email account

Add Gmail, Outlook, Yahoo, iCloud, AOL or any other mailbox. Most need an app password, which takes about two minutes to make.

How your email becomes cards

What gets a card, what is filed quietly, and why one conversation stays one card.

Open an item: the detail view

Click a card to see the full email thread, the reply box, details, and everything related to it.

Reply with a short answer

Type or say the gist, and Trillitask drafts the full reply for you to edit and send from your own email address.

Reply from your own email app and the card clears itself

Already answered in Gmail or Outlook? Trillitask notices your reply and marks the card done for you.

Mute a thread, a sender or a kind of email

Less like this: silence one conversation, one sender, or a whole type of email, or snooze an item until later.

See and undo what you’ve quieted

Every thread, sender and kind of email you muted is listed in Settings → Quieted, with how often it caught something.

Skipped mail: what didn’t need a card

A quick place to glance at the email Trillitask filed without a card, and to reply or mute from there.

Find anything, including old email

Search tasks, events, email, contacts, notes and more from the ask bar, or use the full search page to dig into older mail.

Set a reminder

Ask in plain English. You get a pop-up and a notification at the time, plus a task and a calendar entry.

Deadline heads-ups

Trillitask nudges you before a due date: a day ahead, or two hours ahead for urgent items.

Use the calendar

Month, week and day views, color-coded event types, and how events link back to their tasks.

Use lists for things that aren’t for today

A grocery list, a honey-do list, gift ideas: lists keep things handy without crowding Today.

Move something from Today to a list

Not pressing? Put it on a list in two clicks. It stays a real item you can search and open.

Let family add to a list, no account needed

Your spouse, kids or roommates can add to your lists by text message, by a private link, or by email, without signing up for anything.

Let family text items to a list

Pick a code word for a list, add your family’s phone numbers, and they text “HONEY buy milk” to add it.

Share a private link to add to a list

Make a link anyone can open to add items to your list. No account, no app, no phone number needed.

Let family email items to a list

Connect a mailbox and point it at a list. Every email sent to that address becomes an item.

The Plans page

One place for big plans, plans with people, and your booking link.

Plan something big, step by step

Type a goal like “move to a new apartment” and get a timeline of 15 to 35 steps, worked backward from your date.

Add friends

Friends can send each other plans, see when the other is free (never what they’re doing), and hand off ideas.

Make plans with friends

Propose a time, and your friend can accept, suggest another time or decline. Accepted plans land on both calendars.

Make plans with someone who isn’t on Trillitask

Ask the assistant to invite anyone by email. Their reply comes back to you inside Trillitask.

Send a friend an idea

Pass a friend something to take care of, like a bug report or a suggestion. They can accept it or decline.

Share a booking link

Share one link. People chat with your assistant to pick a time, and the meeting lands on your calendar.

What Trillitask knows about you

The assistant remembers the facts you tell it and the important ones it finds in personal email. See, search and delete them anytime.

People: your contacts

Contacts build themselves from your email. Look someone up, add notes, or get a summary of everything you’ve discussed.

Earpiece: discreet spoken alerts

Leave Earpiece open and it quietly tells you when something new arrives, like “you have a shipping notification”, without ever reading the contents aloud.

Notifications and quiet hours

How the bell works, where to find older notifications, how to get alerts on your phone, and how quiet hours hold them overnight.